Attend onsite and offsite design meetings with clients, record meeting minutes
Assist in the preparation of all necessary bid requests
Manage RFP process inclusive of pre-bid RFI tracking and documents control
Ensure project plans are submitted and retrieved from project specific authorities having jurisdiction
Ensure prompt distribution of plan check comments with response deadlines with direction from project manager
Construction
Collaborate with project administrator for the creation of subcontract, work orders and purchase orders
Assist project manager with scheduling project kickoff meetings
Attend onsite and offsite construction meetings with clients, record meeting minutes
Prompt and accurate distribution of project schedules, drawings and addenda, and other project specifications to subcontractors and vendors as required
Maintaining and updating the project schedule and distribution to subcontractors
Work with superintendent to address daily construction issues and prepare/distribute RFI as needed
Price all job specific change orders as directed by the project manager in coordination with the Project Administrator
Document Control
Preparation, collection, and distribution of all project-specific schedules, Requests for Information (RFIs), Submittals and Construction Documents
Organization and logging of all plan sets ensuring the most current set is being referenced in Autodesk-Build
Maintaining organized job projects folders and ensuring all project documents are available in Autodesk-Build
Assist with updating and distribution of master look ahead schedules
Job-Specific Required Skillset
Excellent strategic thinking and decision-making skills
Proven organizational skills and attention to detail
Must be able to manage multiple tasks and have excellent follow-up skills both internal and externally
Critical thinking to prioritize and manage workload scope
Working knowledge of Microsoft office programs including, but not limited to, Outlook, Word, Excel
Working knowledge of Autodesk-Build (not required, but preferred)
Ability to create and work with Adobe or Bluebeam PDFs (not required, but preferred)
Ability to read and understand blueprints and perform takeoffs